General

 

Q. Are the interns paid? How much?
A. Interns are paid a minimum of $15/hour.

Q. What work will the interns do?
A. Students will perform meaningful, educational work in the life sciences field. Specific job responsibilities will vary by host and position.

Q. What are the time requirements of the program?
A. Students are expected to work 10 weeks for at least 30 hours/week.

Q. What are the dates of the program?
A. Students will start working on June 3, 2019, and will continue for 10 weeks through August 9th, subject to mutual agreement between the student and host.

Q. Can interns work from home?
A. No. Hosts must have office space. Co-working spaces are acceptable but home offices and virtual working arrangements are not acceptable.


For Students

 

ELIGIBILITY


Q. What are the eligibility requirements for students?
A. Following are eligibility requirements for students.

  • Students must be currently enrolled in New York City-based colleges or universities or must be New York City residents currently enrolled in any college or university.
  • Students must be US citizens or US permanent residents (including DACA participants), or holders of visas that allow completion of the internship without sponsorship.
  • Students must be at least 18 years of age.
  • Students should have a cumulative 3.0 GPA. Students with a GPA under 3.0 can apply but must request an exemption from the GPA requirement and write an explanation of extenuating circumstances for their GPA.
  • Participants of the LifeSci NYC Internship Program may not take classes or hold other jobs for the duration of the program, must commit to the work requirements of their host-site, and are expected to attend and actively engage in all scheduled seminars, events, and activities, and remain active as program alumni.
  • Students must agree to all terms and conditions and sign the student agreement to participate.
Q: If I only have an F1 Visa, am I eligible to apply?
A: The program requires that you are either a US citizen, a permanent resident (holder of a green card), a DACA recipient, or have a visa that allows you to complete the internship without sponsorship. If you are unsure, check with Career Services at your school or with an immigration expert to find out what is required in order for an F-1 visa holder to work without sponsorship. You can look into CPT or OPT authorizations for the F-1 to allow off-campus work. (The website https://www.ice.gov/sevis/practical-training has more information.) Note that you must have a Social Security Number (SSN) in order to be able to work.
 
Q: I have no Social Security Number. Am I eligible to apply?
A: You must have a Social Security Number (SSN) in order to be able to work in a LifeSci NYC Internship. If you are legally eligible to work in the United States, but do not have a SSN, inquire at your college’s Career Services department for guidance on how to apply for one.
 
Q: Are high achieving high school students eligible to apply?
A: The program is currently only open to college students, graduate students and post-docs. We are considering expanding the program to high school students in future years. At this time, we recommend you look into the NYC Science Research Mentoring Consortium (http://www.studentresearchnyc.org) and other STEM programs for high school students.
 
Q: I am transferring to a college in NYC at a later date. May I apply?
A: You must be enrolled in a NYC college by the time you would begin the internship. Therefore, as long as you are enrolled in an NYC college by Spring 2018, you are eligible to apply. If all of your transcripts and other materials reflect a prior non-NYC college, please submit verification from your NYC college that you are now or will be enrolled there.

Q. Can I apply as a freshman? Can graduate students apply? Can I apply if I am a graduating senior?
A. Yes. However, please note that preference will be given to undergraduate students who are rising juniors or seniors at the time of application (for Summer 2019, graduation prior to Spring 2021) or graduate students. Rising sophomores may apply but must demonstrate a maturity showing that they will benefit from the program and properly represent the program. Graduating seniors or alumni who have graduated within the past year may also apply but must demonstrate that they will follow through with their commitment to the program and not withdraw if they get a full-time job offer.


Q. Do I need to be a life sciences major to apply?
A. No. Along with academic majors in the STEM disciplines (e.g. Biology, Chemistry, Biochemistry, Biomedical Engineering, Computer Science, etc.), students studying business-related disciplines (e.g. Business, Management, Finance, Economics, Communications, Statistics, Supply Chain Management, Marketing, Industrial Engineering, etc.) are highly sought after among our host companies.

 

APPLICATION PROCESS

 

Q: What if I need extra time (beyond the 7 days after submitting the application) to have my references submitted?
A: You will not be penalized if your references arrive within a reasonable time frame beyond the 7 days requested. However, we need to have your references in order to consider your application complete. Please let us know if you would like more time to submit your references.

Q: Do my references have to be from a professor in my major?
A: While references that can speak to your skills in your area of expertise are extremely helpful to us in evaluating your application, any reference that can speak to your interest in the life sciences, your work ethic, initiative, creativity, related skills, and/or other skills that are relevant to how you may perform in an internship, is a useful addition to your application. References can be from professors, academic advisors, work supervisors, or personal references-- just not from family members or friends. 

Q: I am in my first semester/year of college/graduate school, or I have just transferred to my current school. What do I submit as a transcript?
A: Please submit a transcript from your current school, if available. If you have no transcript or if you have transferred, please submit a transcript from your previous school as well. Graduate students who have only recently begun graduate school should include their undergraduate transcript.

Q: I have begun my application and saved my work so far. Now I am having difficulty reopening my application to continue and make changes.
A: Any application that has been initiated and saved should be saved in the system. If you are having difficulty returning to your started application, try logging out of the application and, closing the page and logging back in. If that does not solve the problem, try shutting down your computer and restarting.

Q: Can I update my application after I have submitted it?
A: Yes, but it is a manual process. While we urge students to proofread their applications carefully so that they will not need to make non-substantive updates, we do encourage applicants to update items that can add greater perspective for LifeSci NYC as we score their applications. One example of a useful update is providing an updated transcript, especially for students in the early years of a program, for whom an earlier transcript may show only a limited number of graded classes. In order to update your application, please email your changes or updated documents to [email protected]

 

PLACEMENT

 

Q. Am I guaranteed a placement?
A. No. We receive far more applications than there are available positions. Whether you are selected as a candidate for submission to one or more companies depends upon your qualifications and application quality, as well as the number of other candidates interested in the same role. Final selections are ultimately made by those in charge of the hiring process at each individual host company.

Q: If I am offered a position, can I still choose to opt out of the program before accepting an internship from a host?

A: We encourage students to apply for additional opportunities outside of our program, as the LifeSci NYC Internship Program is competitive such that many students will not receive matches. That being said, however, once you have completed your LifeSci NYC online application and received access to our Job Listings, we urge you to apply only for positions that you would plan to accept should you receive an offer. We expect that once you have accepted an offer, you will withdraw other applications. Employers (and we) view an accepted offer as a formal commitment. It reflects poorly on you, your university, and the LifeSci NYC program if you back out once you have made a commitment. Should any students opt out of an internship after receiving or accepting an offer, they will not be eligible for alternate placement and will be reported to their university’s career services office.

Q. I have submitted my application and my reference has sent in my recommendation. When can I expect to hear from the program?
A. The process of matching students and hosts is rolling, and will continue through Spring. Once you have submitted a completed application, you will receive an email from LifeSci NYC with a link to our "Currently Available Internship Roles" document. You should read this document carefully to select the positions that interest you and for which you are qualified. Follow the accompanying instructions for submitting a cover statement for jobs for which you wish to be considered. We recommend that you revisit this document often, as new jobs will be posted on a rolling basis. 
 
Q. How does the placement process work?
A. For each internship role, LifeSci NYC will evaluate both your application and your individual cover statement (submitted per the instructions in the "Currently Available Internship Roles" document that is accessible to all those who have completed applications) to determine if you will be submitted for any given position. if you are submitted by LifeSci NYC as a candidate, it is then up to the host company to determine whether they wish to further evaluate your candidacy via an interview or other selection method. You should revisit the "Currently Available Internship Roles" document regularly to view new positions that may have been added. As long as you have not yet been hired for a position, you may submit cover statements for additional roles that are posted, and for which you are qualified.
 
Q. How can I prepare for an interview?
A. Please look at our Interview Preparation Guide and watch our video featuring Cindy Anzel, Association Vice President, HR & Operations at New York Stem Cell Foundation.
 

 INTERNSHIP EXPECTATIONS


Q. What is expected of me during the internship?
A. The LifeSci NYC internship program expects that interns will properly represent the LifeSci NYC internship program. This includes showing up to work on time and properly dressed, diligently and professionally completing all work assignments, and completing all weeks of the internship as agreed with the host organization. It is also expected that all interns will attend all training, curriculum, and other events organized by the program.
 



For Hosts

 

Q. Are the interns employees of my company?
A. Yes. Other than at small businesses eligible to receive a LifeSci NYC subsidy to pay their interns, interns will be W-2 employees (not contractors) of your company and you will serve as the employer of record for the interns for the duration of the internship. All applicable payroll taxes and costs (such as workers’ comp and unemployment insurance) must be paid by you.

Q. Can I host more than one intern?
A. Yes. There is no limit to the number of interns you can host, although the LifeSci NYC internship program must set a limit on the number of subsidies that one company or organization can receive.

Q. What experience do the interns have?
A. The LifeSci NYC internship program is designed to give work experience to New York City undergraduate and graduate students, many of whom have not previously had jobs in industry. The students are being selected based on their interest in the field and relevant academic experience. However, hosts are welcome to indicate specific requirements in their job descriptions to ensure that LifeSci NYC can select candidates who will have appropriate skills and experiences for the role being filled.

Q. Do I need to check students’ work eligibility?
A. Yes. The LifeSci NYC internship program will be screening students to ensure they meet the program’s criteria but as employer of record, you will need to check their employment eligibility and have them complete an I-9, as you would for any employee. For subsidized interns, we will take care of this process, as they will be paid via an agency engaged by LifeSci NYC. 


Q. How do I qualify for the program subsidy?
A. Unfunded startups and small businesses and nonprofits can apply to receive subsidy funds from New York City to offset student salaries for $15/hour for up to 40 hours/week for 10 weeks. If approved, we will let you know the process for hiring students and receiving subsidy funds. Note that the LifeSci NYC internship program will not be reimbursing companies for students who work more than the agreed upon total number of hours or if they work overtime hours of more than 40 hours in any week. It will be the hosts’ responsibility to ensure that students do not work too many hours.